UNCG Campus Weekly

Campus Weekly is published each Wednesday when classes are in session. In the summer, it is published biweekly.

New SPA Grievance Policy at UNCG

Dr. Edna B. Chun, Associate Vice Chancellor for Human Resources, has a message for SPA Employees and Supervisors of SPA Employees:

The passage of House Bill 834 by the General Assembly of North Carolina has required that certain changes be made in the SPA Employee Grievance Policy, effective May 1, 2014. The new policy replaces UNCG’s grievance policy and the state’s mediation and grievance process policy and is applicable to all universities in the UNC system. The new policy is designed to promote thoughtful, open review of concerns, while affording employees and their supervisors the ability to resolve disputes as informally as possible. It provides a consistent process for prompt, fair, and orderly resolution of disputes arising out of employment and will apply to all grievances filed on May 1 or after.

Highlights of the new universitywide SPA Employee Grievance Policy include the following:

  1. The policy more clearly defines who may file a grievance and updates the list of grievable issues according to these definitions
  2. The policy establishes a 15 calendar day period within which an employee can file a grievance, following the occurrence of an alleged grievable issue.
  3. The policy also establishes two informal processes that give employees and their supervisors (or other appropriate personnel) an initial opportunity to resolve workplace disputes before an employee files a formal grievance:
    • For alleged unlawful or prohibited discrimination, harassment, or retaliation, employees will now utilize an Equal Employment Opportunity Informal Inquiry process to attempt to more quickly resolve the complaint.
    • For policy violations (with the exception of disciplinary actions and non-disciplinary separation due to unavailability), employees will have an Informal Discussion with their supervisors or other appropriate personnel regarding the alleged event or action to attempt to more quickly resolve the grievance.
  4. If the informal processes are not successful, the policy includes mediation as a required step in the formal grievance process for most grievances. Mediators will be assigned by the Office of State Human Resources, and will not be employees from our campus.
  5. All grievances must now go through the process prescribed in the University SPA Employee Grievance Policy prior to being able to file an appeal with the Office of Administrative Hearings (if applicable).

The complete University SPA Employee Grievance Policy describes both the informal processes and the formal internal grievance process and can be accessed at the UNC General Administration website at http://www.northcarolina.edu/sites/default/files/documents/university_spa_employee_grievance_policy_effective_5-1-14_-_final.pdf.

We encourage you to carefully read this new policy. Human Resources will be offering training for both employees and supervisors in April and May (Tuesday, April 29, 10 a.m. to 11 a.m. and Thursday, May 1, 10 a.m. to 11 a.m.) as well as additional training throughout the year. To register, go to http://workshops.uncg.edu/workshops.jsp?wks_id=44009961.

If you have any questions about the policy or the grievance process, please contact Benita Peace, Director of Talent Management (btpeace@uncg.edu), or Don Shore, Employee Relations Manager (dsshore@uncg.edu).